Cookie Policy

Article 1 : Preamble

This privacy policy applies to the : www.helexia.group

The purpose of this privacy policy is to inform users of :

How their personal data is collected and processed (hereinafter “Personal Data”).
All data likely to identify a user, such as surname, first name, age, postal address, e-mail address, location or IP address of the user, shall be considered as Personal Data,

The rights of users regarding this data,
The identity of the controller of the Personal Data collected,
The identity of the persons to whom the Personal Data may be transmitted,
The site’s policy on cookies.
Any further information required for credit verification, compliance/ethics checks, or customer due diligence

This privacy policy complements the legal notice which users can consult at the following address: https://www.helexia.group/legal-mentions

Article 2 : General principles on data collection and processing

In accordance with the provisions of Article 5 of the nᵒ 2016/679 so-called, General Data Protection Regulation, (hereinafter referred to as “GDPR”), the collection and processing of data of the users of the site respect the following principles:

Lawfulness, fairness, transparency: data can only be collected and processed with the consent of the user who owns the data. Whenever Personal Data is collected, the user will be informed that his or her data is being collected, and the purpose of the collection of such data
Limited purposes: The collection and processing of Personal Data is carried out for one or more specific purposes

Minimisation of data collection and processing: only the data necessary for the proper execution of the site’s objectives are collected
Time-limited data retention: data is retained for a limited period of time, of which the user is informed. Where this information cannot be provided, the user is informed of the criteria used to determine the retention period
Integrity and confidentiality of collected and processed data: the data controller undertakes to guarantee the integrity and confidentiality of the data collected.

In order to be lawful, and in accordance with the requirements of Article 6 of the European Regulation 2016/679, the collection and processing of Personal Data may only take place if it complies with at least one of the conditions listed below:

The user has expressly consented to the processing;
The processing is necessary for the proper performance of a contract;
The processing is in response to a legal obligation;
The processing is necessary to protect the vital interests of the data subject or of another individual;
The processing may be necessary for the performance of a task carried out in the public interest or in the exercise of official authority;

The processing and collection of Personal Data is necessary for the purposes of the legitimate and private interests pursued by the controller or by a third party.

Article 3: Personal data collected and processed when browsing the site

1. Data collected and processed and method of collection

The Personal Data collected on the Helexia.group website are the following:

Name
Surname
Email address
Telephone number

This data is collected when the User performs any of the following operations on the site:

Contact via a contact form

The data controller will keep all the data collected in its computer systems on the Site under optimal but reasonable security conditions for a period of 3 years.

The data are collected and processed for the following purposes:

Response to requests made via the contact form

2. Transmission of data to third parties

The personal data collected by the Site are not transmitted to any third party, and are only processed by the publisher of the Site.

3. Data hosting

The site is hosted by: OVH SASU, whose registered office is located at the following address

2 Rue Kellermann 59100 in ROUBAIX, France

The host can be contacted via the contact form available on the following link: https://help.ovhcloud.com/fr/contact

The data collected and processed by the site are exclusively hosted and processed in France.

Article 4: Data controller and data protection officer

1. Data controller

The person responsible for processing Personal Data is HELEXIA S.A. They can be contacted at the following address: gdpr@helexia.eu.

The data controller is responsible for determining the purposes and means of processing Personal Data.

2. Obligations of the controller

The data controller undertakes to protect the Personal Data collected, not to transmit them to third parties without the User’s knowledge and to respect the purposes for which these data were collected.

Furthermore, the data controller undertakes to notify the user in the event of rectification or deletion of the data, unless this would entail disproportionate formalities, costs and steps for the data controller.

In the event that the integrity, confidentiality or security of the user’s Personal Data is compromised, the data controller undertakes to inform the user by any means.

Article 5: User’s rights

In accordance with the regulations concerning the processing of Personal Data, the user has the rights listed below. In order for the data controller to comply with his/her request, the user is required to communicate: his/her name, surname and e-mail address.

The controller is obliged to respond to the user within a maximum of 30 (thirty) days.

1. Rights of access, rectification and deletion

The user may view, update, modify or request the deletion of his or her data, in accordance with the procedure set out below:

The user must send an e-mail to the following address: gdpr@helexia.eu specifying the reason for the request.

2. Right to data portability

The user has the right to request the portability of his/her personal data, held by the site, to another site, by complying with the procedure below. The user must send an e-mail to the following address: gdpr@helexia.eu specifying the reason for the request.

3. Right to limit and object to data processing

The user has the right to request the limitation of or to oppose the processing of his/her data by the Site, without the Site being able to refuse, unless it can demonstrate the existence of legitimate and compelling reasons, which may prevail over the interests and rights and freedoms of the user.

In order to request the limitation of the processing of his/her data or to formulate an objection to the processing of his/her data, the user must follow the following procedure:

The user must send an e-mail to the following address: gdpr@helexia.eu specifying the reason for the request.

4. Right not to be subject to a decision based exclusively on an automated process

In accordance with the provisions of Regulation 2016/679, the user has the right not to be subject to a decision based exclusively on an automated process if the decision produces legal effects concerning him or her, or significantly affects him or her in a similar way.

5. Right to determine the fate of data in the event of death

As a reminder, the user can organise what should happen to their collected and processed data if they die, in accordance with law n°2016-1321 of 7 October 2016.

6. Right to refer to the competent supervisory authority

In the event that the data controller decides not to respond to the user’s request, and the user wishes to contest this decision, or if he/she believes that one of the rights listed above has been infringed, he/she is entitled to refer the matter to the CNIL (Commission Nationale de l’Informatique et des Libertés) or to any competent court.

Article 6: use of cookies

The Site uses cookie techniques. A “cookie” is a small file (less than 4o), stored by the Site on the user’s hard drive, containing information about the user’s browsing habits. These files enable the Site to process statistics and information on traffic, to facilitate navigation and to improve the service for the user’s comfort.

For the use of “cookies” files involving the storage and analysis of Personal Data, the user’s consent is necessarily requested. This consent is considered valid for a maximum period of 13 (thirteen) months. At the end of this period, the Site will again request the user’s consent to save “cookies” files on his or her hard disk.

Opposition of the user to the use of “cookies” by the site

The user is informed that he/she may object to the recording of these “cookies“:

Safari: http://apple.com/legal/privacy/fr-ww/
Internet Explorer: https://support.microsoft.com/fr-fr/help/17442/windows-internet-explorer-delete-manage-cookies
Opera: http://www.opera.com/help/tutorials/security/cookies/

Description of the “cookies” used by the site

The publisher of the Site draws the user’s attention to the fact that the following cookies are used during navigation:

Complete list of cookies used by category :

Necessary :

cookieyes-consent
__hssrc

JSESSIONID
_GRECAPTCHA
_wpfuuid
__hs_opt_out
__hs_do_not_track

__hs_initial_opt_in
__hs_cookie_cat_pref
_key
hs-messages-is-open
hs-messages-hide-welcome-message

__hsmem
hs-membership-csrf
hs_langswitcher_choice
__cfruid
__cf_bm

Functional :

__cf_bm
UserMatchHistory
Lang
Bcookie

Bscookie
Li_gc
__hssc
messagesUtk

Analytics :

AnalyticsSyncHistory
__hstc
Hubspotutk
CONSENT
__hssrc

_gcl_au
_ga
_gid
_gat_gtag_UA_178595516_1

Advertising :

SC
VISITOR_INFO1_LIVE
yt-remote-device-id
yt-remote-connected-devices
innertube::requests

innertube::nextId
ln_or
site_identity
DEVICE_INFO
Sliguid

Other
Slireg
Slirequested

In the event that the user decides to deactivate the “cookies” files, he/she will be able to continue browsing the Site. However, any malfunction of the Site caused by this manipulation cannot be considered as being due to the Site’s editor.

When browsing the Site, the user is made aware that third-party “cookies” may be stored.

In particular, these are the following third parties:

Google
WPML
WordPress

Cookiebot
Redux

Article 7: Conditions for amending the privacy policy

This privacy policy can be consulted at any time at the following address

https://www.helexia.group/privacy-policy

The site editor reserves the right to modify it in order to ensure its conformity with the law in force.

Therefore, the user is invited to consult this privacy policy regularly in order to be informed of the latest changes. The user is informed that this privacy policy was last updated on 19/12/2023.

Article 8 – Specific authorisation

When using the site, by completing the contact or newsletter forms or by providing data via chat, the User consents to the processing of his or her personal data and authorises HELEXIA to contact him or her again and send him or her commercial communications.

Sensitive Information

Helexia does not knowingly collect sensitive Personal Information (such as, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, criminal background or trade union membership) from you via the services. We also ask that you not send us, and you not disclose to us, any sensitive Personal Information on or through the services or otherwise. Where we collect information that itself does not qualify as sensitive Personal Information, but from which potentially sensitive inferences could be made (such as when you provide to us any dietary requirements when attending one of our conferences or events), we only use such information for the limited and non-sensitive purpose for which you made such information available to us. We do not use such information to make any kind of sensitive inferences.

Other uses and disclosures

Helexia may use or disclose Personal Information as we believe to be necessary or appropriate, especially when we have a legal obligation or legitimate interest to do so: (a) under applicable law, including laws outside your country of residence; (b) to comply with legal process; (c) to respond to requests from public and government authorities including public and government authorities outside your country of residence; (d) to enforce our terms and conditions or in response to activities that are unlawful or a violation of Helexia rules for use of the Website; (e) to protect our operations or those of any of our affiliates; (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others; and (g) to allow us to pursue available remedies or limit the damages that we may sustain. In addition, we have a legitimate interest to use, disclose or transfer your Personal Information to a third party in the event of any reorganization, merger, sale, joint venture, assignment, transfer or other disposition of all or any portion of our business, assets or stock (including in connection with any bankruptcy or similar proceedings). Such third parties may include, for example, an acquiring entity and its advisors.

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